Senior Sales Manager
Key Account: Lösungen MOBILITY
Many companies also depend on vehicles to provide their services - including sales, service or logistics. It is your task as the fleet and mobility manager to manage, administer and organize the vehicle pool as effectively and efficiently as possible. In doing so, you also have to ensure that your employees can be mobile exactly when required, and in accordance with the specifications of the car policy of your company. This is not an easy task, and the challenge grows with the fleet size and number of employees.
In addition to procuring the vehicles and ensuring their operational readiness, well thought-out organization is required. As a result, a vehicle fleet involves an extensive range of tasks. You take reservations for business trips, and schedule the vehicles according to specific criteria to ensure balanced utilization. You and your colleagues are also responsible for issuing and taking back the vehicle keys. You document who actually used the pool vehicles, and whether they need to be brought to the garage or another fleet service provider on return. Would you like to optimize the time-consuming organization and save costs as a result? Then please contact us to discuss this further!
The mobility requirement is captured through a reservation platform, either online or on the intranet. After initial registration, all eligible employees can use it to reserve a vehicle from their workstation or mobile phone. Reservations can also be made directly at the self-service terminal. Mobility can be booked according to various criteria. These include booking period, trip purpose, destination, vehicle type and equipment options, among others. Recurring appointments can be set for regular trips. Our solution also makes it possible to take into account trips between different company locations.
On foot of the reservation request, your employee receives a reservation confirmation by email or SMS - either for mobility or already for a specific vehicle from the pool. On the one hand, scheduling can be carried out manually by your dispatcher. On the other hand, the carpool NET software application facilitates automatic scheduling. To ensure the best possible utilization of the vehicle fleet, the system can schedule according to mileage, vehicle group, trip purpose, driving license categories, lease term or CO2 emissions, among others. The configuration of the optimization criteria is customer-specific. Optionally, vehicles can also be assigned shortly before the vehicle key is collected. The reservation calendar provides a clear graphical display of the utilization of the vehicles.
Vehicle keys are issued and returned using the KEMAS transfer terminals, which do not require any personnel. At the agreed start of the booking, the employee identifies himselve at the self-service terminal and picks up the vehicle key. Registration papers and navigation systems can also be deposited here. On return, the driver is queried about any damage directly at the terminal. If vehicles are defective your service provider is notified, because quick response times ensure the operational readiness of the vehicles. The vehicle key is released from the self-service terminal, and the vehicle is also returned to the fleet in the same way.
Your objective is to ensure mobility. For this reason, overdue bookings are canceled after a certain period and the vehicles are again made available to the vehicle pool. If, on the other hand, a vehicle that has already been scheduled unexpectedly becomes unavailable due to damage or late return, the booking is transferred automatically. Of course, it is also possible that your entire vehicle pool is fully booked during peak times. What then? The booking request of your employees is automatically transferred via an interface to a rental car provider, who supplies the rental cars to your vehicle pool on a temporary basis using the self-service terminal.
Besides an electronic log and customized reporting, we also provide you with a dashboard as an additional control tool. This provides you with an even quicker overview of the relevant fleet data. The visual processing of the usage and vehicle data in the context of the data history provides you with at-a-glance information about vehicle stock, the utilization level of your vehicle pool according to various criteria, as well as damage and service history. It is your decision which key figures should be displayed on your dashboard.
Vehicle fleets generally use several mobility systems in parallel, which become an integral solution when combined - and KEMAS forms a part of this. The project-related integration with other systems, such as reservation software (e.g. Citric), electric mobility, travel management, telematics, business fleet software and accounting software (e.g. AirPlus, SAP), car rentals, repair and maintenance services, avoids media discontinuities and closes information gaps. Process costs are saved. This integration capacity of the KEMAS system solution increases the flexibility to create customized solutions. As a result, the KEMAS software and self-service terminal form an information hub in the vehicle fleet and are an important guarantee for mobility.